Basic Information

Reference Number

0000242680

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202316772

Title

Access Control Gates

Source ID

PU.AC.ON.238761.C110216

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 1 year
Option: Two, one year extension option

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Raymond Siguenza
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
raymond.siguenza@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT

The University is conducting an RFP for Access Control Gates

The RFP is to procure Access Control Gates, specifically speed gate style turnstiles, at the entrances to Robarts Library (St. George Street), Robarts Common (Huron Street), and Gerstein Library (King's College Circle). The gates shall house and integrate with third party readers that will interface with our current and or future TCard system (https://tcard.utoronto.ca/). The gates shall also be future proofed to keep up with changes in access card technologies (contactless cards, fobs, personal mobile devices) and authentication standards (NFC, RFID, QR code, etc.). In addition, the gates shall be compatible with existing Bibliotheca/3M EM security gates.

The Proponent should propose the make, model or manufacturer of their proposed product. The Proponent may provide additional details or information (such as product brochure) as supporting document. The Proponent should propose a low height product as their primary proposal. Products with mid height or full height are requested as optional items only.

The Successful Proponent will be responsible for the supply, installation, and testing of gates at all 3 locations. Additional locations may be considered in future. An optional site visit is scheduled but proponents are strongly encouraged to attend. All cabling, conduit, fire alarm connections, access control requirements, and core drilling will be done by other parties. The tentative project completion date for installation and commissioning is August 15, 2023. Details of the specifications and other requirements are shown in the RFP.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Friday, March 31, 2023 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
The term of the agreement is one (1) year with two (2) years extension option at 1-year intervals

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:

EVALUATION CRITERIA WEIGHT
Experience and Qualifications 10
Technical Requirements 40
Delivery, Installation, and Training 25
Warranty and Service 10
Pricing 15
Total 100
Vendor Presentation 25

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2023/03/07 11:07:37 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

2023/03/20 02:00:00 PM EDT

Questions are submitted online

Closing Date

2023/03/31 02:00:00 PM EDT

Onsite Visit

2023/03/16 10:00:00 AM EDT

Contact Information

Raymond Siguenza

000-000-0000

Raymond.Siguenza@utoronto.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2023/03/16 10:00:00 AM EDT

Location

University of Toronto, 130 St. George St. Toronto, ON M5S 1A5, Lobby of the Robarts Library

Event Note

The University will be conducting a Proponents Meeting.
Site Visit
Date: March 16, 2023
Time: 10:00 am to 11:00 am
Location: University of Toronto, 130 St. George St. Toronto, ON M5S 1A5. Proponents are to meet the University representative at the lobby of the Robarts Library.
Proponents shall RVSP Angelica Estoppey at email angelica.estoppey@utoronto.ca on March 15, 2023
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link:
https://utoronto.bonfirehub.ca/opportunities/63794

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